Technology is always changing and evolving, but most businesses cant afford to keep pace with the latest trends. There is always something new in the market that companies can buy to leverage their systems and upgrade them. It is a dilemma but don’t haste on buying new technology right away, if you have built a good foundation of technology you are still on track.
Focus on laying a solid foundation for your business technology, with a plan and a budget for ongoing support, maintenance and eBay replacement. Its just as important to get the technology basics right as it is to have a strong financial or marketing plan. In this article, I share with you a touch on the ten technology basics that should be in place in your business to get it running in soid shape.
1. Hardware & Software The most obvious technology components. To reduce problems, ensure that your hardware isnt too old and always use legally licensed software.
2. Power protection Often neglected, power protection equipment is an essential investment for protecting your more expensive technology assets from power-related damage.
3. File sharing Whether using a shared storage device on your network, a hosted solution or your own server, save yourself from the tiring and unproductive task of emailing documents around your own team.
4. Backups Ensure they are functioning, checked daily, tested weekly and stored securely at another location. Its not enough to think that they are working and that someone is looking after them.
5. Internet access Balance your monthly fee budget with a connection that is reliable and gives you enough speed and data allowance to enable your staff to work effectively.
6. Domain name The cost is negligible to show people you are serious about your business and you are not just operating with a free email service. Build your internet presence on this and tap into a great source of new customers.
7. Security Though network firewalls and anti-malware software security measures are now considered essential, dont neglect the physical security of your computers. Is your server easy to grab during a break-in through your front door?
8. Passwords Commonly avoided in small business as you trust the people you work with, secure, complex passwords are needed in your defense against hacking attempts and physical theft.
9. Plans & Policies Technology needs to be managed like any area of your business, not just taken for granted and acted on in an emergency. Your plans should include budgeting for replacing aging hardware, business continuity processes in case of technology failure, and disaster recovery processes. Policies for staff covering acceptable usage and computer security are also easier implemented before they are needed.
10. Trusted I.T. advisor Develop a relationship with a technology expert who is willing to learn about your business. Then youll get the best possible support and solutions that fit your current needs and future plans.
Talk to your local Computer Troubleshooter about the next steps for reinforcing your strong technology foundation.